(1) Designation of Purchasing Agency. The Cass County Board of Commissioners is hereby designated as the “Purchasing Agency” for all boards, offices, commissions, councils, departments or other establishments of Cass County, Indiana.
(2) Powers of the Purchasing Agency. The Purchasing Agency designated in division (A) of this section shall:
(a) Assume the duties, powers and responsibilities assigned to Purchasing Agencies under the Act.
(b) Establish procedures, not inconsistent with the I.C. 5-22-2 or this section, for obtaining supplies or services in a manner which will obtain the greatest economic value for Cass County.
(c) Prepare specifications and notice to bidders and ascertain that required notices are published where bidding and publication of notices are required by law.
(d) Designate in writing a “Purchasing Agent” to carry out the purposes of the provisions of this chapter. Such a purchasing agent may make purchases except as provided herein.
(e) Designate in writing such “Limited Purchasing Agents” as the Purchasing Agency deems appropriate and define in writing the limitations of their authority consistent herewith.
(3) Small purchase procedures.
(a) A “small purchase” is a purchase of supplies with an estimated cost of less than $25,000.
(b) The Purchasing Agency may make a small purchase on the open market without inviting or receiving quotes or bids.
(c) A Purchasing Agent is authorized to purchase supplies with an estimated cost of less than $25,000 on the open market without inviting or receiving quotes or bids.
(d) A Limited Purchasing Agent is authorized to purchase supplies with an estimated cost of $10,000 on the open market without inviting or recovering quotes or bids.
(4) Preferences for supplies manufactured in the United States. Supplies manufactured in the United States shall be specified for all purchases by the Purchasing Agency and shall be purchased unless the Purchasing Agency determines in writing that:
(a) The supplies are not manufactured in the United States in reasonably available quantities.
(b) The price of supplies manufactured in the United States exceeds by an unreasonable amount the price of available and comparable supplies manufactured elsewhere;
(c) The quality of the supplies manufactured in the United States is substantially less than quality of comparably priced available supplies manufactured elsewhere; or
(d) The purchase of supplies manufactured in the United States is not in the public interest.
(5) Purchase of services. As used in this section, the term SERVICES means the furnishing of labor, time or effort by a person, not involving the delivery of specific supplies other than printed documents or other items that are merely incidental to the required performance, including (but not limited to) legal, medical, architectural, accounting, engineering, appraisal and insurance services. The Purchasing Agency may purchase services in whatever manner the Purchasing Agency determines to be reasonable and appropriate.
(6) Repeal of inconsistent ordinance provisions. All other Ordinances or parts of ordinances in conflict with the provisions set out in this section are hereby repealed.
(7) Effective date. This section shall be effective as of December 1, 1998.
(Ord. 98-15, passed 12-7-1998)
(1) Designation of Purchasing Agent. The Cass County Board of Commissioners, acting in its capacity as Purchasing Agency for Cass County, Indiana, hereby designates the Cass County Board of Commissioners as the “Purchasing Agent” for Cass County, Indiana pursuant to I.C. 5-22-2.
(2) Duties of Purchasing Agent. The Purchasing Agent shall act as an agent for the Purchasing Agency in the administration of the duties of the Purchasing Agency under I.. 5-22-2. The Purchasing Agent shall have only those powers specified in I.C. 5-22-2 and under division (A) above.
(3) Designation of Limited Purchasing Agents. The Cass County Board of Commissioners, acting in its capacity as Purchasing Agency for Cass County, hereby designates County elected officers and County department heads as “Limited Purchasing Agents” for making small purchases for their respective offices and departments as authorized by division (A)(3) above. As used in this division, the term “county elected officers” shall include the Judges of the Cass Circuit and Superior Courts, Auditor, Treasurer, Clerk, Recorder, Assessor, Surveyor, Sheriff, Prosecuting Attorney and Coroner. The term “County department heads” shall include the Director of the Cass County Parks Department, the Cass County Highway Superintendent, the Executive Director of the Cass County Plan Commission, Cass County Building Superintendent, Cass County Home, Veteran’s Service Bureau, Cass County Health Department, Cass County Emergency Management Agency, 911 and Data Processing Supervisor.
(4) Revocation. The designation of Purchasing Agent and Limited Purchasing Agents in this section may be revoked at any time by resolution of this Board.
(5) Effective sate. The effective date of the designation made in this section shall be December 1, 1998.
(Ord. 98-16, passed 12-7-1998)
